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Privacy policy

  1. Introduction and Contact Details of the Responsible Party

1.1 We are pleased that you are visiting our website and thank you for your interest. In the following, we inform you about the handling of your personal data when using our website. Personal data is all data with which you can be personally identified.

1.2 The responsible party for data processing on this website, in terms of the General Data Protection Regulation (GDPR), is Meama Köln GmbH, Erftstraße 15-17, 50672 Köln, Germany, Tel.: +491777852969, Email: info@meama.de. The responsible party for processing personal data is the natural or legal person who alone or jointly with others determines the purposes and means of processing personal data.

  1. Data Collection When Visiting Our Website

2.1 When using our website for informational purposes only, i.e., if you do not register or otherwise provide us with information, we only collect data that your browser transmits to our server (so-called "server log files"). When you visit our website, we collect the following data, which is technically necessary for us to display the website to you:

  • The website visited
  • Date and time at the moment of access
  • Amount of data sent in bytes
  • Source/reference from which you came to the page
  • Browser used
  • Operating system used
  • IP address used (if applicable: in anonymized form)

The processing is carried out in accordance with Art. 6 Para. 1 lit. f GDPR based on our legitimate interest in improving the stability and functionality of our website. The data will not be passed on or used in any other way. However, we reserve the right to check the server log files retrospectively should concrete evidence indicate unlawful use.

2.2 For security reasons and to protect the transmission of personal data and other confidential content (e.g., orders or inquiries to the responsible party), this website uses SSL or TLS encryption. You can recognize an encrypted connection by the string "https://" and the lock symbol in your browser line.

  1. Hosting & Content Delivery Network

Shopify

For hosting our website and displaying the page content, we use the system of the following provider: Shopify International Limited, Victoria Buildings, 2nd Floor, 1-2 Haddington Road, Dublin 4, D04 XN32, Ireland ("Shopify")

Data is also transferred to: Shopify Inc., 150 Elgin St, Ottawa, ON K2P 1L4, Canada

All data collected on our website is processed on the provider's servers. We have concluded a data processing agreement with the provider that ensures the protection of our site visitors' data and prohibits unauthorized disclosure to third parties.

For data transmission to Canada, an adequate level of data protection is ensured by an adequacy decision of the European Commission.

  1. Cookies

To make visiting our website attractive and to enable the use of certain functions, we use cookies, which are small text files that are stored on your device. Some cookies are deleted after closing the browser (so-called "session cookies"), while others remain on your device and allow us to save your browser settings (so-called "persistent cookies"). In the latter case, you can see the storage duration in the overview of the cookie settings of your web browser.

If individual cookies we use also process personal data, processing is carried out in accordance with Art. 6 Para. 1 lit. b GDPR either for the execution of the contract, according to Art. 6 Para. 1 lit. a GDPR in the case of a given consent or according to Art. 6 Para. 1 lit. f GDPR to safeguard our legitimate interests in the best possible functionality of the website and a customer-friendly and effective design of the page visit.

You can set your browser to inform you about the setting of cookies and decide individually about their acceptance or exclude the acceptance of cookies for specific cases or in general.

Please note that the functionality of our website may be limited if you do not accept cookies.

  1. Contacting 

Us In the context of contacting us (e.g., via contact form or email), personal data is processed exclusively for the purpose of handling and responding to your request and only to the extent necessary for this purpose.

The legal basis for processing this data is our legitimate interest in responding to your request in accordance with Art. 6 Para. 1 lit. f GDPR. If your contact is aimed at concluding a contract, then an additional legal basis for processing is Art. 6 Para. 1 lit. b GDPR. Your data will be deleted after your request has been conclusively answered and provided that there are no legal storage obligations to the contrary.


        6. Data Processing upon Opening a Customer

Account In accordance with Art. 6 Para. 1 lit. b GDPR, personal data will continue to be collected and processed to the extent necessary when you provide them to us upon opening a customer account. The data required for opening an account can be found on the input form of the relevant form on our website.
Your customer account can be deleted at any time and can be done by sending a message to the above-mentioned address of the controller. After the deletion of your customer account, your data will be deleted, provided that all contracts concluded via the account have been fully processed, no legal retention periods are opposed, and there is no legitimate interest on our part in storing the data further.

        7. Use of Customer Data for Direct Advertising

Subscription to Our Email Newsletter

When you sign up for our email newsletter, we will regularly send you information about our offers. The only required information for sending the newsletter is your email address. The provision of additional data is voluntary and is used to be able to address you personally. For sending the newsletter, we use the so-called double opt-in procedure, which ensures that you only receive the newsletter after you have expressly confirmed your consent to receive the newsletter by clicking on a verification link sent to the provided email address.

By activating the confirmation link, you give us your consent for the use of your personal data in accordance with Art. 6 Para. 1 lit. a GDPR. We store the IP address registered by your Internet Service Provider (ISP) as well as the date and time of the registration, in order to be able to trace any possible misuse of your email address at a later date. The data collected from you for the subscription to the newsletter is used strictly for its intended purpose.

You can unsubscribe from the newsletter at any time using the designated link in the newsletter or by sending a message to the controller mentioned at the beginning. Upon unsubscribing, your email address will be immediately deleted from our newsletter distribution list, provided that you have not expressly consented to the further use of your data or we reserve the right to use your data for additional purposes that are legally permitted and about which we inform you in this statement.

     8. Data Processing for Order Processing


8.1 To the extent necessary for the execution of the contract for delivery and payment purposes, the personal data we collect will be passed on to the commissioned transport company and the commissioned credit institution in accordance with Art. 6 Para. 1 lit. b GDPR.

If we owe you updates for goods with digital elements or for digital products based on a corresponding contract, we process the contact data transmitted by you at the time of ordering (name, address, email address) in order to inform you personally about upcoming updates within the legally specified period, in accordance with our legal information obligations under Art. 6 Para. 1 lit. c GDPR, via an appropriate communication channel (such as by mail or email). Your contact data will be used strictly for the purpose of notifications about updates we owe and will only be processed by us to the extent necessary for each information.

Furthermore, we work with the following service provider(s) for the processing of your order, who support us wholly or partly in the execution of concluded contracts. Certain personal data are transmitted to these service providers in accordance with the following information.

8.2 Transfer of Personal Data to Shipping Service Providers

DHL - As a transport service provider, we use the following provider: DHL Paket GmbH, Sträßchensweg 10, 53113 Bonn, Germany

We will pass on your email address and/or telephone number to the provider prior to the delivery of the goods for the purpose of coordinating a delivery date or to announce the delivery, in accordance with Art. 6 Para. 1 lit. a GDPR, provided that you have given your explicit consent during the ordering process. Otherwise, for the purpose of delivery in accordance with Art. 6 Para. 1 lit. b GDPR, only the name of the recipient and the delivery address will be passed on to the provider. The data is only transferred to the extent necessary for the delivery of the goods. In this case, prior coordination of the delivery date with the provider or the delivery announcement is not possible.

The consent can be revoked at any time with effect for the future to the responsible person mentioned above or to the provider.

DHL Express - As a transport service provider, we use the following provider: DHL Express Germany GmbH, Heinrich-Brüning-Str. 5, 53113 Bonn, Germany

We will pass on your email address and/or telephone number to the provider prior to the delivery of the goods for the purpose of coordinating a delivery date or to announce the delivery, in accordance with Art. 6 Para. 1 lit. a GDPR, provided that you have given your explicit consent during the ordering process. Otherwise, for the purpose of delivery in accordance with Art. 6 Para. 1 lit. b GDPR, only the name of the recipient and the delivery address will be passed on to the provider. The data is only transferred to the extent necessary for the delivery of the goods. In this case, prior coordination of the delivery date with the provider or the delivery announcement is not possible.

The consent can be revoked at any time with effect for the future to the responsible person mentioned above or to the provider.


     9. Web Analysis Services


Google Analytics 4

This website uses Google Analytics 4, a web analysis service provided by Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland ("Google"), which enables an analysis of your use of our website.

By default, Google Analytics 4 sets cookies on your device when you visit our website. These cookies are small text files that collect certain information, including your IP address, which, however, is truncated by Google to eliminate direct personal identification.

The information is transferred to Google's servers and processed further there. Transfers to Google LLC based in the USA are also possible.

Google uses the collected information on our behalf to evaluate your use of the website, compile reports on website activities for us, and provide other services related to website and internet usage. The IP address transmitted by your browser as part of Google Analytics and truncated by Google will not be merged with other Google data. The data collected as part of the use of Google Analytics 4 is stored for a duration of two months and then deleted.

All the processing described above, especially the setting of cookies on your device, takes place only if you have given us your explicit consent according to Art. 6 Para. 1 lit. a GDPR. Without your consent, Google Analytics 4 will not be used during your site visit. You can revoke your consent at any time with effect for the future. To exercise your right of withdrawal, please deactivate this service via the "Cookie-Consent-Tool" provided on the website.

We have concluded a data processing agreement with Google, which ensures the protection of our site visitors' data and prohibits unauthorized disclosure to third parties.

Further legal information about Google Analytics 4 can be found at https://policies.google.com/privacy?hl=de&gl=de and https://policies.google.com/technologies/partner-sites

Demographic Characteristics
Google Analytics 4 uses the special feature "demographic characteristics" to create statistics that provide information about the age, gender, and interests of site visitors. This is done by analyzing advertising and information from third parties. This can help identify target audiences for marketing activities. However, the collected data cannot be attributed to any specific individual and is deleted after being stored for two months.

Google Signals
As an extension to Google Analytics 4, this website can use Google Signals to create cross-device reports. If you have activated personalized ads and linked your devices with your Google account, Google can analyze your usage behavior across devices and create database models, including cross-device conversions, subject to your consent to the use of Google Analytics according to Art. 6 Para. 1 lit. a GDPR. We do not receive personal data from Google, only statistics. If you want to stop the cross-device analysis, you can disable the "Personalized Advertising" feature in the settings of your Google account. Follow the instructions on this page: https://support.google.com/ads/answer/2662922?hl=de. More information about Google Signals can be found here: https://support.google.com/analytics/answer/7532985?hl=de

UserIDs
As an extension to Google Analytics 4, this website can use the "UserIDs" feature. If you have consented to the use of Google Analytics 4 according to Art. 6 Para. 1 lit. a GDPR, set up an account on this website, and sign in on various devices with this account, your activities, including conversions, can be analyzed across devices.

For data transfers to the USA, the provider has joined the EU-US Data Privacy Framework, which ensures compliance with European data protection levels based on an adequacy decision by the European Commission.

      10. Website Functionalities

10.1 Facebook Plugins
On our website, plugins from the following provider's social network are used: Meta Platforms Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

These plugins enable direct interactions with content on the social network.

To increase the protection of your data when visiting our website, the plugins are initially deactivated, integrated into the page using the so-called "2-click" or "Shariff" solution.

This integration ensures that when you access a page of our web presence containing such plugins, no connection is initially made with the provider's servers.

Only when you activate the plugins, thereby giving your consent in accordance with Art. 6 Para. 1 lit. a GDPR for data transmission, does your browser establish a direct connection to the provider's servers. Regardless of whether you are logged into an existing user profile, certain information about your end device (including your IP address), your browser, and your page history is transmitted to the provider and possibly further processed there.

If you are logged into an existing user profile on the provider's social network, information about the interactions carried out via the plugins is also published there and shown to your contacts.
You can revoke your consent at any time by deactivating the activated plugin by clicking it again. However, this revocation has no effect on data that has already been transferred to the provider.

Data may also be transferred to: Meta Platforms Inc., USA.

We have concluded a data processing agreement with the provider, ensuring the protection of our site visitors' data and prohibiting unauthorized disclosure to third parties.

For data transfers to the USA, the provider has joined the EU-US Data Privacy Framework, which is based on an adequacy decision by the European Commission to ensure compliance with European data protection levels.

10.2 Instagram Plugins

On our website, plugins from the following provider's social network are used: Meta Platforms Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

These plugins enable direct interactions with content on the social network.

To increase the protection of your data when visiting our website, the plugins are initially deactivated, integrated into the page using the so-called "2-click" or "Shariff" solution.

This integration ensures that when you access a page of our web presence containing such plugins, no connection is initially made with the provider's servers.

Only when you activate the plugins, thereby giving your consent in accordance with Art. 6 Para. 1 lit. a GDPR for data transmission, does your browser establish a direct connection to the provider's servers. Regardless of whether you are logged into an existing user profile, certain information about your end device (including your IP address), your browser, and your page history is transmitted to the provider and possibly further processed there.

If you are logged into an existing user profile on the provider's social network, information about the interactions carried out via the plugins is also published there and shown to your contacts.
You can revoke your consent at any time by deactivating the activated plugin by clicking it again. However, this revocation has no effect on data that has already been transferred to the provider.

Data may also be transferred to: Meta Platforms Inc., USA.

We have concluded a data processing agreement with the provider, ensuring the protection of our site visitors' data and prohibiting unauthorized disclosure to third parties.

For data transfers to the USA, the provider has joined the EU-US Data Privacy Framework, which is based on an adequacy decision by the European Commission to ensure compliance with European data protection levels.

10.3 LinkedIn Plugins

On our website, plugins from the following social network provider are used: LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland.

These plugins enable direct interactions with content on the social network.

To enhance the protection of your data when visiting our website, the plugins are initially deactivated using a so-called "2-click" or "Shariff" solution.

This integration ensures that when a page of our web presence containing such plugins is accessed, no connection is made to the provider's servers yet.

Only when you activate the plugins and thus give your consent to the data transfer according to Art. 6 Para. 1 lit. a GDPR, does your browser establish a direct connection to the provider's servers. In this process, regardless of whether you are logged into an existing user profile, certain information about your end device (including your IP address), your browser, and your browsing history is transmitted to the provider and may be further processed there.

If you are logged into an existing user profile on the social network of the provider, information about the interactions carried out via the plugins is also published there and displayed to your contacts.
You can revoke your consent at any time by deactivating the activated plugin by clicking on it again. However, the revocation has no effect on the data that has already been transferred to the provider.

Data may also be transferred to: LinkedIn Inc., USA

We have entered into a data processing agreement with the provider, which ensures the protection of the data of our site visitors and prohibits unauthorized disclosure to third parties.

For the transfer of data to the USA, the provider relies on Standard Contractual Clauses of the European Commission, which are supposed to ensure compliance with the European level of data protection.


        11. Data Subject Rights


11.1 The applicable data protection law grants you the following rights as a data subject concerning the processing of your personal data by the controller (rights to access and intervention), for which the respective exercise conditions refer to the stated legal basis:

  • Right of access by the data subject according to Art. 15 GDPR;
  • Right to rectification according to Art. 16 GDPR;
  • Right to erasure according to Art. 17 GDPR;
  • Right to restriction of processing according to Art. 18 GDPR;
  • Right to be informed according to Art. 19 GDPR;
  • Right to data portability according to Art. 20 GDPR;
  • Right to withdraw consent given according to Art. 7 Para. 3 GDPR;
  • Right to lodge a complaint according to Art. 77 GDPR.


11.2 RIGHT TO OBJECT

IF WE PROCESS YOUR PERSONAL DATA BASED ON A BALANCING OF INTERESTS DUE TO OUR PREDOMINANTLY LEGITIMATE INTEREST, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO THIS PROCESSING WITH EFFECT FOR THE FUTURE FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION.

IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL STOP PROCESSING THE DATA CONCERNED. HOWEVER, WE RESERVE THE RIGHT TO FURTHER PROCESSING IF WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OVERRIDE YOUR INTERESTS, FUNDAMENTAL RIGHTS, AND FREEDOMS, OR IF THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE, OR DEFENSE OF LEGAL CLAIMS.

IF YOUR PERSONAL DATA IS PROCESSED BY US FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR SUCH MARKETING. YOU CAN EXERCISE THE OBJECTION AS DESCRIBED ABOVE.

IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL CEASE PROCESSING THE DATA CONCERNED FOR DIRECT MARKETING PURPOSES.

     12. Duration of Personal Data Storage

The duration of the storage of personal data is determined based on the respective legal basis, the purpose of processing, and, if applicable, also based on the respective statutory retention period (e.g., commercial and tax retention periods).

When processing personal data based on explicit consent according to Art. 6 Para. 1 lit. a GDPR, this data is stored until you revoke your consent.

If there are statutory retention periods for data processed within the scope of legal or quasi-legal obligations based on Art. 6 Para. 1 lit. b GDPR, this data is routinely deleted after the retention periods expire, provided it is no longer necessary for the fulfillment of contracts or contract initiation and/or there is no longer a legitimate interest in further storage on our part.

When processing personal data based on Art. 6 Para. 1 lit. f GDPR, this data is stored until you exercise your right to object according to Art. 21 Para. 1 GDPR, unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing is for the establishment, exercise, or defense of legal claims.

When processing personal data for direct marketing purposes based on Art. 6 Para. 1 lit. f GDPR, this data is stored until you exercise your right to object according to Art. 21 Para. 2 GDPR.

Unless otherwise provided in the other information in this statement about specific processing situations, stored personal data will otherwise be deleted when it is no longer necessary for the purposes for which it was collected or otherwise processed.